How to apply and what to include

1. How to apply for larger meetings

For larger meetings, at least 15 participants (conferences, mini-semesters, semesters, academic years, forums, bigger workshops), an application ("hard copy" or via e-mail) should be sent to the office of the BC with a copy to the Scientific Director in charge of Banach Center by the 10th of April, i.e., before an annual meeting of the Scientific Council of the Banach Center. Each application will be considered during the meeting on the basis of the organisers presentations. There are two possibilities of presenting the conference project:

  • one of the organizers of the event presents the project personally, answering possible questions of the Scientific Council;
  • the organizers do not take part in the meeting personally, but they submit in addition to the standard application form a letter with detailed descriptions of the scope, history, scientific importance and format of the conference, main lectures and speakers expected and confirmed, financing sources and other information that might be useful for evaluating the project.

Organizing Committee of every meeting should include at least one Polish resident.

2. How to apply for smaller meetings

For smaller mettings (at most 15 participants: small workshops, research groups, small forums) an application can be made directly to the Scientific Director in charge of Banach Center at any time.

3. What to include in an application proposal

  1. Title of the conference/workshop etc.
  2. Organizing Committee with e-mail addresses (and phone numbers if possible)
  3. Time and length of the conference/workshop etc.
  4. A short description, up to one page, of scientific topics which possibly will be discussed
  5. Description of the structure of the conference (e.g. plenary lectures, parallel sessions, poster sessions)
  6. If the scientific event is cyclic and organized on a regular basis, a report from its scientific committee about the previous events would be required and attached to the application forms
  7. An expected number of participants (lower and upper bounds)
  8. A tentative (as realistic as possible) list of participants (by countries, if possible). The list of the participants is to be updated, and in case of cyclic conferences, not copied from the previous applications
  9. List of invited speakers with information whether they are confirmed or not
  10. An approximate total cost of the conference/workshop etc. and a financial support expected from the Banach Center
  11. Information whether the organizers wish to publish the proceedings in the BCP series

4. Application Form

Note also that:

  • The deadline for the applications that should be considered by the Scientific Council is April 10.
  • We strongly encourage the organizers to look for other sources of financing the conference.
  • In the distributed information (posters, etc.) about your conference please indicate that it is a Stefan Banach International Mathematical Center event.
  • If you are planning to publish the proceedings of the conference in the Banach Center Publications series, please notify the authors that all papers should be prepared using the bcp style file, available at the Institute’s web site and follow the instructions at the web site.
  • The external funds should be paid into the Institute's account.
  • At least a week before the beginning of the meeting, the organizers should submit to the Banach Center office the number of participants, anticipated TOTAL expenses: the cost of accommodation (including support by the BC), per diem, other expenses (accessories, dinners, excursions etc.), and the list of all sources and amount of external funds.
  • Max. one month after the meeting, with the help of the Banach Center office, the organizers should submit a financial and scientific report.

 
More information can be obtained at the Banach Center office.